Microsoft Outlook logo

Almost everyone who uses email at work types the aforementioned phrases multiple times a twenty-four hours. Save time by using "My Templates," Microsoft Outlook's add-in for ane-click text entry, to store and add phrases of your option.

"My Templates" is a simple but effective tool for storing phrases and letting you add together them into an email with a single click. It is an Outlook add together-in, simply it'south installed automatically in both the Outlook client and the Outlook web app as long every bit your email account uses a Microsoft Exchange server. This includes Outlook.com and M365/O365 subscriptions.

The text you add together to "My Templates" is synced automatically betwixt the Microsoft Outlook customer and the Outlook web app, and the tool works identically in both. The process to open "My Templates" is slightly different in the client and web app, but one time it'due south open, it works the same mode.

How to Open "My Templates" in the Outlook Desktop Client

Open a new email in the Microsoft Outlook desktop awarding (or respond to or forward an existing message,) and in the "Message" tab, click "View Templates."

The "View Templates" button on the Message tab of a new email.

The "My Templates" console volition open up on the right-manus side of the electronic mail.

The "My Templates" panel in a new email.

How to Open My Templates in the Outlook Spider web App

Open a new email in the Microsoft Outlook web app (or reply to or forward an existing message), click the 3-dot menu icon at the bottom of the email, and cull "My Templates" from the menu.

The "My Templates" menu option.

The "My Templates" panel will open on the right-hand side of the email.

The "My Templates" panel in a new email.

How to Use "My Templates" in Microsoft Outlook

From this signal onwards, we'll use Outlook's desktop client to demonstrate how "My Templates" works, but information technology'south exactly the same in the spider web app.

"My Templates" comes with a few preconfigured phrases out of the box that might be useful for yous, simply permit's add our own. To practice this, click "Template."

The option to add a template in "My Templates".

Enter a title for the phrase, the phrase itself, and click "Save."

The fields to complete to create a new template.

The template will immediately be available.

The new template displayed in "My Templates".

To use information technology, make certain your cursor is in the body of an email and click the phrase to add it to the e-mail.

The template text added to an email.

Information technology really is that simple. To edit or delete a template phrase, hover over it with your mouse or touchpad cursor to brandish the "Delete" and "Edit" options.

The "Delete" and "Edit" options for a template.

There is no formatting available in "My Templates" except the ability to use Ctrl+B (Cmd+B on Mac) for bold, Ctrl+I (Cmd+I on Mac) for italics, and Ctrl+U (Cmd+U on Mac) for underlining, then no changing the font or color or adding hyperlinks, simply that'south what full e-mail templates are for.

The higher up article may contain affiliate links, which aid support How-To Geek.